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Title
Text copied to clipboard!Board Secretary
Description
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We are looking for a highly organized and detail-oriented Board Secretary to support the effective functioning of our Board of Directors. The ideal candidate will be responsible for ensuring that the board operates smoothly, complies with legal and regulatory requirements, and maintains accurate records of board activities. This role requires excellent communication skills, discretion, and a deep understanding of corporate governance practices.
As the Board Secretary, you will serve as the primary liaison between the board members and executive management. You will be responsible for preparing meeting agendas, distributing board materials, recording minutes, and maintaining official corporate records. You will also ensure that board decisions are documented and followed up appropriately. The role may also involve coordinating board evaluations, assisting with director onboarding, and supporting the development of governance policies.
The successful candidate will have a strong background in corporate governance, legal compliance, or executive administration. Experience working with senior executives and board members is essential. You must be able to manage confidential information with integrity and professionalism, and be comfortable working in a fast-paced, high-stakes environment.
This position is critical to the governance and strategic oversight of the organization. Your contributions will help ensure transparency, accountability, and effective decision-making at the highest levels of leadership. If you are passionate about governance and have a keen eye for detail, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Prepare and distribute board meeting agendas and materials
- Record and maintain accurate minutes of board meetings
- Ensure compliance with legal and regulatory requirements
- Maintain corporate records and governance documents
- Coordinate board member communications and logistics
- Support the onboarding and training of new board members
- Track and follow up on board decisions and action items
- Assist in the development and implementation of governance policies
- Organize annual general meetings and special board sessions
- Liaise with legal counsel and regulatory bodies as needed
Requirements
Text copied to clipboard!- Bachelor’s degree in business, law, or related field
- 5+ years of experience in corporate governance or executive administration
- Strong understanding of board procedures and legal compliance
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Proficiency in Microsoft Office and board management software
- Strong organizational and time management skills
- Ability to work independently and under pressure
- Experience working with senior executives and board members
- Attention to detail and accuracy in documentation
Potential interview questions
Text copied to clipboard!- Do you have experience preparing board meeting materials?
- How do you ensure compliance with corporate governance standards?
- Can you describe a time you managed confidential information?
- What tools have you used for board communication and documentation?
- How do you handle last-minute changes to board agendas?
- Have you ever coordinated a board evaluation process?
- What is your experience with legal and regulatory filings?
- How do you prioritize tasks when supporting multiple board members?
- Can you describe your approach to taking accurate meeting minutes?
- What challenges have you faced in a board support role?
